Minutes of the Ordinary Meeting of Council held on 23 June 2022

Open Forum

Presentations to Council – Items on the Meeting Agenda

Item 6.2 – Development Application DA210296 – Function Centre and Temporary Marquee – 196 Brooklands Road, Wallaroo

· Glenn Leembruggen

· Philip Williams - applicant

Council Meeting - The Mayor declared the meeting open at 4.13pm.

Present

Councillors Allan McGrath, Mayor, in the chair, Jim Abbey, Kristin Butler, Adrian Cameron, Jasmin Jones, Cayla Pothan, Mike Reid and Kim Turner.

Also present were the General Manager – Chris Berry, Director of Planning & Environment – Julie Rogers, Director of Infrastructure & Assets – James Dugdell, Director of Corporate & Community – Lynette Safranek and Corporate Planning & Executive Support Officer – Shirree Garland.

Acknowledgement of Country

1. Prayer

2. Apologies

RESOLVED that apologies be received from Councillors Abbey and Burgess and leave of absence be granted.

(Turner/Reid) 147

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

3. Declaration of Interest/Disclosures

Nil

4. Confirmation of Minutes

RESOLVED that the minutes of the Ordinary Council Meeting held on 26 May 2022 covered by resolution numbers 128-146 inclusive, copies of which had been circulated to all Councillors, be taken as read and confirmed.

(Jones/Pothan) 148

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

5. Mayoral Minute

6. Reports to Council

6.1 Development Application DA210220 - Holiday Cabin Additions (Deck) - 5 Micalong Close, Wee Jasper

Summary

To present the assessment of Development Application No DA210220 for holiday cabin additions (new deck) at 5 Micalong Close, Wee Jasper. In April 2022 Council resolved to defer determination of the application to allow the Applicant the opportunity to revise the proposal. A revised proposal has been submitted and has attracted two objections.

RESOLVED that conditional Development Consent be issued for Development Application No DA210220 for holiday cabin additions (new deck) at 5 Micalong Close, Wee Jasper.

(Reid/Pothan) 149

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.2 Development Application No. DA210296 - Function Centre and Temporary Marquee - 196 Brooklands Road, Wallaroo

Summary

To present the assessment of Development Application No. DA210196 for a function centre including a temporary marquee at 196 Brooklands Road, Wallaroo. The application attracted four submissions and relevant concerns have been addressed/can be addressed by conditions.

RESOLVED that conditional Development Consent be issued for Development Application No. DA210196 for a function centre at 196 Brooklands Road, Wallaroo, subject to conditions which limit the number of events and duration of the Development Consent.

(Jones/Turner) 150

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.3 Crown Land Reserve Purpose - Murrumbateman Recreation Ground

SUMMARY

The Reserve Purpose for Crown Reserve 76555- Murrumbateman Recreation Ground (part) is War Memorial. An additional purpose of Public Recreation is proposed to be added to allow effective management and avoid Native Title implications.

RESOLVED that the Minister for Water, Property & Housing be requested to authorise that an additional reserve purpose of Public Recreation be added in addition to the current War Memorial purpose for Murrumbateman Recreation Ground (Crown Reserve 76555).

(Reid/Pothan) 151

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.4 Electric Vehicles

SUMMARY

This report provides advice the state of the Electric Vehicle market, NSW Government initiatives and comparison on the purchase and cost of ownership and environmental impacts between Electric Vehicles (EV) and conventional Internal Combustion Engine Vehicles (ICE). This report can inform part of a future transition to EV fleet strategy to assist council reduce its carbon footprint and any future net-zero targets that may be adopted.

RESOLVED that :

1. The domestic electric vehicle market, the range of vehicles offered, incentives, prices and infrastructure upgrades, continue to be closely monitored to ensure that future decisions made consider fit-for-purpose and providing value-for-money.

2. Representations be made to the Federal Government for the Fringe Benefit Tax on Electric Vehicles to be removed as an incentive for Local Councils to move their light vehicle fleet away from petrol and diesel vehicles.

3. A report be brought back to Council for the procurement of an electric vehicle to be added to the Council fleet.

(Turner/Jones) 152

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.5 Bridge Renewal Grants 2022

SUMMARY

To present a report on the outcome of grant application under the Bridge Renewal Program 2022.

RESOLVED that :

1. The grants be accepted under the Bridge Renewal Program for the replacement of low level road crossings as follows:

· Back Creek Road over Back Creek - $2,850,084

· Nanima Road over Jeir Creek -$1,641,336

· Greenwood Road (2 of) over Yass River and Murrumbateman Creek - $4,992,856

2. The Development Contributions Reserve be used to fund Council’s contribution to these projects

3. The draft 2022/23 Operational Plan be modified to include:

· $488,000 of additional capital expenditure

· $390,400 additional grant income

· $97,600 additional transfer from the Development Contributions Reserve

(Jones/Pothan) 153

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.6 Investment and Borrowings Report - May 2022

SUMMARY

In accordance with clause 212 Local Government (General) Regulation 2005, this report provides a summary of Council’s investments as of 31 May 2022. In accordance with paragraph (1)(b), it can be certified that the investments listed have been made in accordance with the Act, the Regulations and Council’s Investment Policy.

RESOLVED that the Investment Report be noted.

(Turner/Reid) 154

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.11 Supplementary Report - Integrated Planning & Reporting Documents

SUMMARY

To present a supplementary report on several late and misplaced submissions relating to the Integrated Planning & Reporting Documents.

RESOLVED that the additional submissions received on the Integrated Planning & Reporting Documents be considered with all other submissions.

(Jones/Turner) 155

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.7 Integrated Planning & Reporting Documents

SUMMARY

Staff have prepared the Integrated Planning & Reporting (IP&R) suite of documents in accordance with the requirements of the Local Government Act 1993 and the IP&R Guidelines & Handbook and placed on public exhibition. Following consideration of submissions a deficit of $912,000 for the 2022/23 Financial Year is forecasted. This report outlines for Council with the final amendments and provides the amended documents for adoption.

RESOLVED that :

1. The 2022-2040 Community Strategic Plan, 2022-23 Operational Plan, 2022-32 Long Term Financial Plan, 2022-26 Delivery Program, 2022-23 Revenue Statement, 2022-26 Workforce Management Plan, and 2022 Asset Management Plans be adopted as presented to this meeting.

2. The annual Ordinary Rates for 2022/23 be made as detailed in the following table and in accordance with the Statement of Revenue Policy within the 2022/23 Operational Plan.

*Category*	*Sub-Category*	*Ad Valorem*	*Minimum Charge*	*Base Charge*	*Total Yield*
*Farmland*		*0.00188651*		*$716.50*	*$4,541,452*
*Residential*	*Non Urban*	*0.00185715*		*$467.50*	*$3,901,592*
*Residential*	*Yass*	*0.00392924*	*$710.50*		*$2,048,974*
*Residential*	*Binalong*	*0.00343278*	*$710.50*		*$146,460*
*Residential*	*Bowning*	*0.00343278*	*$710.50*		*$81,335*
*Residential*	*Wee Jasper*	*0.00343278*	*$710.50*		*$31,928*
*Residential*	*Bookham*	*0.00343278*	*$710.50*		*$11,352*
*Residential*	*Murrumbateman*	*0.00259596*	*$710.50*		*$189,987*
*Residential*	*Gundaroo*	*0.00259596*	*$710.50*		*$182,117*
*Residential*	*Sutton*	*0.00259596*	*$710.50*		*$75,463*
*Business*	*Sutton and Gundaroo*	*0.00185715*		*$467.50*	*$18,388*
*Business*	*Yass and Villages*	*0.00924915*	*$710.50*		*$840,787*
			*ESTIMATED YIELD*		*$12,069,834*

3. Each annual and consumption charge for water, sewer, liquid trade waste and waste for 2022/23 be made as detailed in the following table and in accordance with the Statement of Revenue Policy.

*Description*	*Annual Charge*	*Consumption Charge (Per kilolitre)*
*Description*	*Annual Charge*	*Consumption Charge (Per kilolitre)*
*WATER CHARGES*
*Water Availability Charge 20mm-32mm*	*$518.00*
*Water Usage Charge for the first 5Kl per day*		*$3.70*
*Water Usage Charge in excess of 5Kl per day*		*$4.90*
*SEWER CHARGES*
*Sewer Residential Charge*	*$760.00*
*Sewer Non-Residential Charge (based on previous years water consumption)*	*Minimum $760.00*
*Description*	*Annual Charge*	*Consumption Charge (Per kilolitre)*
*TRADE WASTE CHARGE*
*Liquid Trade Waste charge with appropriate pre treatment*		*$2.28*
*Liquid Trade Waste charge without appropriate pre-treatment*		*$20.00*
*WASTE MANAGEMENT CHARGES*
*Domestic Kerbside Collection*	*$423.00*
*Vacant Properties*	*$30.00*
*Business Waste Collection*	*$423.00*
*Waste Management Environmental Charge*	*$133.00*
*STORMWATER MANAGEMENT CHARGE*
*Stormwater Management Charge*	*$25.00*
*ON SITE SEWAGE MANAGEMENT CHARGE*
*On Site Sewer Management Charge*	*$35.00*

4. The interest rate payable on overdue rates and charges to be adopted at the maximum rate specified by the Minister for Local Government at 6.0% pa.

5. The unallocated funds from the Local Roads & Community Infrastructure Program grant be allocated to:

· Project 1 - Upgrade works at Memorial Hall (roof and electrical) - potential project cost $714,454

Further Projects as remaining funding permits:

· Refurbishment work at the Community Centre - Potential Project Cost $250,000

· Amenities building at the Murrumbateman Recreation Grounds – Potential Project cost $400,000

· Binalong Swimming Pool Building Refurbishment – Potential Project cost $30,000

· Bowning Recreation Grounds Amenities Sewage System – Potential Project cost $34,454

6. The suggested amendments by Destination Southern NSW be incorporated into the Delivery Program as matters for consideration.

7. Browne Street stormwater drainage be limited to an upgrade to the 20% AEP (1 in 5 year return period) event by an increased culvert diameter and relocation of the low spot in the road and included in year 4 of the Delivery Program (estimated cost $100,000).

8. Continue with the progress of the EoI for the indoor swimming pool at Yass and consider funding the design using Infrastructure Reserve funds if the EoI process is unsuccessful.

9. The IPART approval of the Additional Special Rate Variation application be noted.

(Jones/Turner) 156

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.8 2022/23 Community Financial Assistance Applications

SUMMARY

The report is to consider all applications for 2022/23 Community Financial Assistance by individual and community groups.

RESOLVED that item is classified CONFIDENTIAL in accordance with Section 10A(2)(b and c) of the Local Government Act 1993, which permits the meeting to be closed to the public business relating to the personal hardship of a resident or ratepayer and information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

(Turner/Reid) 157

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.9 Councillor Fees 2022/23

SUMMARY

To detail the determination of the Local Government Remuneration Tribunal regarding Councillor fees for the 2022/23 year.

RESOLVED that :

1. The decision of the Local Government Remuneration Tribunal that there will be an increase of 2% on Councillor Fees and Mayoral Allowance for 2022/23 be adopted.

2. The annual payment for Councillors will be $12,650 and $27,600 for the Mayor, to be paid in arrears in equal monthly instalments.

3. In accordance with clause 4.1.2 Councillor Expenses & Facilities Policy, an amount of $1,500 to be paid in arrears in equal monthly instalments to the Deputy Mayor from the Mayoral Allowance.

(Jones/Pothan) 158

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.10 Coppabella Wind Farm Community Enhancement Fund Advisory Committee

SUMMARY

In May 2022 Council appointed three community representatives to the Coppabella Wind Farm Community Enhancement Fund Advisory Committee. The terms of reference established in the Voluntary Planning Agreement for the fund the Advisory Committee membership provides for up to two community representatives.

RESOLVED that item is classified CONFIDENTIAL in accordance with Section 10A(2)(a) of the Local Government Act 1993, which permits the meeting to be closed to the public for personnel matters concerning particular individuals (other than councillors).

(Reid/Turner) 159

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

7. Notice of Motion

Nil

8. Questions with Notice

Nil

9. Minutes and Recommendations of Council Committees

10. Confidential Matters

RESOLVED that pursuant to Section 10A of the Local Government Act, 1993 the following items on the agenda be classified as CONFIDENTIAL and considered in the Closed Meeting of Council in accordance with Section 10A(2) of the Local Government Act for the reasons as specified:

10.1 Coppabella Wind Farm Community Enhancement Fund Advisory Committee

Item 10.1 is confidential in accordance with section s10(A)(2)(a) of the Local Government Act because it contains personnel matters concerning particular individuals (other than councillors) and discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

10.2 2022/23 Community Financial Assistance Applications

Item 10.2 is confidential in accordance with section s10(A)(2)(b) of the Local Government Act because it contains the personal hardship of a resident or ratepayer and section s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

(Turner/Pothan) 160

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

Closed Council commenced at 5.13 pm.

10.1 Coppabella Wind Farm Community Enhancement Fund Advisory Committee

SUMMARY

RESOLVED that Libby Elliot (Binalong Progress Association) and Sheri Norton (Binalong resident) be confirmed as the community representatives on the Coppabella Wind Farm Community Enhancement Fund Advisory Committee with John McGrath being an alternate for Sheri Norton.

(Turner/Reid) 161

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

10.2 2022/23 Community Financial Assistance Applications

SUMMARY

The report is to consider all applications for 2022/23 Community Financial Assistance by individual and community groups.

RECOMMENDATION

That:

1. A total of $60,554 for 2022/23 Community Financial Assistance applications be approved as follows:

Binalong Brahmans RLFC (seating)	$1,000
Binalong Brahmans RLFC (park visitor seating)	$3,000
Binalong Mechanics Institute Land Manager	$1,000
Binalong Mechanics Institute Land Manager	$750
Binalong Progress Association Inc	$1,000
Binalong VRA Rescue NSW	$1,000
Bookham War Memorial Hall Inc	$130
Bowning & District Progress Association	$1,434
Bowning Hall Association	$3,120
Chantal Fleming	$200
Country Women’s Association Yass Branch	$1,325
Goulburn & Southern Highlands Amateur Radio Society	$1,000
Gundaroo Community Association	$381
Gundaroo Literary Institute	$710
Gundaroo Park Land Manager	$1,000
Gundaroo Soldiers Memorial Hall Management Committee	$1,000
Gundaroo Soldiers Memorial Hall Management Committee	$1,000
Headspace Yass	$2,000
Irish & Celtic Music Festival Inc	$1,000
Murrumbateman Progress Association	$1,000
Vine Church Inc	$1,500
Visual Arts Society of Yass Inc	$380
Yass Apex Homes	$2,000
Yass Bowling Club Ltd	$1,000
Yass Golf Club Inc	$1,000
Yass Lawn Tennis Club Inc	$1,000
Yass Senior Citizens Club Inc	$2,624
Yass Swimming Club	$2,000
Yass Touch Association	$2,000
Yass Valley Concert Band	$2,000
Yass Valley Triathlon Club	$2,000
2022/23 Village Improvement Funds for Bookham, Sutton, Murrumbateman, Wee Jasper ($5,000 each)	$20,000
*Total*	*$60,550*

AMENDMENT

RESOLVED that a total of $81,438 for 2022/23 Community Financial Assistance applications be approved as follows:

*Binalong Brahmans RLFC (seating)*	*$1,000*
*Binalong Brahmans RLFC (park visitor seating)*	*$3,000*
*Binalong Mechanics Institute Land Manager (Windows)*	*$2,000*
*Binalong Mechanics Institute Land Manager (Rates)*	*$750*
*Binalong Progress Association Inc (Basketball System)*	*$1,901*
*Bookham War Memorial Hall Inc (Rates)*	*$130*
*Bowning & District Progress Association (Rec Ground Fencing)*	*$1,434*
*Bowning Hall Association (Rates)*	*$1,120*
*Bowning Hall Association (Wheelchair Access)*	*$2,710*
*Chantal Fleming (Beauty pageant)*	*$200*
*Country Women’s Association Yass Branch (rates)*	*$1,325*
*Goulburn & Southern Highlands Amateur Radio Society (UHF CB Repeater)*	*$1,000*
*Gundaroo Community Association (Rates)*	*$381*
*Gundaroo Literary Institute (Rates)*	*$710*
*Gundaroo Park Land Manager (Amenities Block)*	*$4,000*
*Gundaroo Soldiers Memorial Hall (Film & Sound Projection)*	*$1,000*
*Gundaroo Soldiers Memorial Hall (Dishwasher)*	*$2,370*
*Gundaroo Soldiers Memorial Hall (Rates)*	*$1,000*
*Headspace Yass (Youth Mental Health First Aid)*	*$12,000*
*Irish & Celtic Music Festival Inc*	*$1,000*
*Murrumbateman Progress Association (Rural Talk Tent)*	*$1,903*
*Vine Church Inc (Rates)*	*$1,500*
*Visual Arts Society of Yass Inc (event signage)*	*$380*
*Yass Apex Homes (Pergola)*	*$2,000*
*Yass Bowling Club Ltd (Rates)*	*$1,000*
*Yass Golf Club Inc (Rates)*	*$1,000*
*Yass Lawn Tennis Club Inc (Rates)*	*$1,000*
*Yass Senior Citizens Club Inc (Tile work)*	*$2,624*
*Yass Swimming Club (Equipment improvements)*	*$4,000*
*Yass Touch Association (Megaphone and Line Marker)*	*$3,000*
*Yass Valley Concert Band (New music, instruments, banners)*	*$4,000*
*Yass Valley Triathlon Club (Equipment)*	*$5,000*
2022/23 Village Improvement Funds for Bookham, Sutton, Wee Jasper ($5,000 each – other villages are included in applications above)	*$15,000*
*Total*	*$81,438*

(Jones/Cameron) 162

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

AMENDMENT BECOMES THE MOTION

RESOLVED that a total of $81,438 for 2022/23 Community Financial Assistance applications be approved as follows:

*Binalong Brahmans RLFC (seating)*	*$1,000*
*Binalong Brahmans RLFC (park visitor seating)*	*$3,000*
*Binalong Mechanics Institute Land Manager (Windows)*	*$2,000*
*Binalong Mechanics Institute Land Manager (Rates)*	*$750*
*Binalong Progress Association Inc (Basketball System)*	*$1,901*
*Bookham War Memorial Hall Inc (Rates)*	*$130*
*Bowning & District Progress Association (Rec Ground Fencing)*	*$1,434*
*Bowning Hall Association (Rates)*	*$1,120*
*Bowning Hall Association (Wheelchair Access)*	*$2,710*
*Chantal Fleming (Beauty pageant)*	*$200*
*Country Women’s Association Yass Branch (rates)*	*$1,325*
*Goulburn & Southern Highlands Amateur Radio Society (UHF CB Repeater)*	*$1,000*
*Gundaroo Community Association (Rates)*	*$381*
*Gundaroo Literary Institute (Rates)*	*$710*
*Gundaroo Park Land Manager (Amenities Block)*	*$4,000*
*Gundaroo Soldiers Memorial Hall (Film & Sound Projection)*	*$1,000*
*Gundaroo Soldiers Memorial Hall (Dishwasher)*	*$2,370*
*Gundaroo Soldiers Memorial Hall (Rates)*	*$1,000*
*Headspace Yass (Youth Mental Health First Aid)*	*$12,000*
*Irish & Celtic Music Festival Inc*	*$1,000*
*Murrumbateman Progress Association (Rural Talk Tent)*	*$1,903*
*Vine Church Inc (Rates)*	*$1,500*
*Visual Arts Society of Yass Inc (event signage)*	*$380*
*Yass Apex Homes (Pergola)*	*$2,000*
*Yass Bowling Club Ltd (Rates)*	*$1,000*
*Yass Golf Club Inc (Rates)*	*$1,000*
*Yass Lawn Tennis Club Inc (Rates)*	*$1,000*
*Yass Senior Citizens Club Inc (Tile work)*	*$2,624*
*Yass Swimming Club (Equipment improvements)*	*$4,000*
*Yass Touch Association (Megaphone and Line Marker)*	*$3,000*
*Yass Valley Concert Band (New music, instruments, banners)*	*$4,000*
*Yass Valley Triathlon Club (Equipment)*	*$5,000*
2022/23 Village Improvement Funds for Bookham, Sutton, Wee Jasper ($5,000 each – other villages are included in applications above)	*$15,000*
*Total*	*$81,438*

(Jones/Cameron) 163

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

RESOLVED that the meeting move into Open Council.

(Turner/Jones) 164

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

Open Council resumed at 5.54 pm.

RESOLVED that the recommendations in Closed Council be adopted.

(Jones/Cameron) 165

FOR: Councillors K Butler, A Cameron, J Jones, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

The meeting closed at 5.55 pm.

Allan McGrath
Mayor