Minutes of the Ordinary Meeting of Council held on 28 July 2021

Open Forum

Presentations to Council – Items on the Meeting Agenda

· David Mawell
Item 6.6 – DA210001 – Subdivision & Construction of Private Road, 298 Parkwood Road, Wallaroo

Council Meeting - The Mayor declared the meeting open at 4.15 pm.

Present

Councillors Rowena Abbey, Mayor, in the chair, Cecil Burgess, Geoff Frost, Nathan Furry, Allison Harker, Jasmin Jones, Michael McManus, Mike Reid and Kim Turner.

Also present were the General Manager – Chris Berry, Director of Planning & Environment – Julie Rogers, Director of Infrastructure & Assets – James Dugdell, Director of Corporate & Community – Lynette Safranek and Corporate Planning & Executive Support Officer – Shirree Garland.

Acknowledgement of Country

1. Prayer

2. Apologies

Nil

3. Declaration of Interest/Disclosures

Councillor Turner declared a non-significant, non-pecuniary conflict of interest in Item 6.1 – 2021/22 Local Heritage Grant Program and stated that he did not believe his interest would preclude him from voting.

Reason: Councillor Turner declared an interest as the Warden of St James is his wife.

Councillor Harker declared a significant, pecuniary conflict of interest in Item 6.5 – Planning Proposal – Highway Service Centre, Murrumbateman and stated that she believed her interest would preclude her from voting.

Reason: Councillor Harker declared an interest as she is related to the owners.

Councillor Frost declared a significant, non-pecuniary conflict of interest in Item 7.2 – “Old” Yass Water Treatment Building and stated that he did believed his interest would preclude him from voting.

Reason: Councillor Frost declared an interest as President of Yass FM, the tenant discussed in the item.

Councillor Burgess declared a significant, -pecuniary conflict of interest in Item 12.1 Minutes of the Bango Wind Farm Community Consultative Committee and stated that he believed his interest would preclude him from voting.

Reason: Councillor Burgess declared an interest as he could be a possible beneficiary of money from the Bango Wind Farm.

Councillor Jones declared a non-significant, non-pecuniary conflict of interest in Item 7.9 – 2021/22 School Zone Infrastructure Sub-Program Grant Tranche 3 and stated that she did not believe her interest would preclude her from voting.

Reason: Councillor Jones declared an interest as her child attends one of the schools which will benefit from the grant works.

4. Confirmation of Minutes

RESOLVED that the minutes of the Ordinary Council Meeting held on 23 June 2021 covered resolution numbers 113-133 inclusive be taken as read and confirmed.

(Furry/Turner) 134

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

5. Mayoral Minute

6. Director of Planning & Environment Reports

6.1 2021/22 Local Heritage Grant Program

SUMMARY

To present a report on the completion of the 2020/21 Local Heritage Grants and the recommendations from the 2021/22 Local Heritage Grants Assessment Panel.

RESOLVED that :

1. The expenditure and reimbursement for the 2020/21 Local Heritage Grants Program be noted.

2. The following funding be provided un the 2021/22 Local Heritage Grant Program:

*Binalong Mechanics Institute, Binalong*	*$2,500*
*Cooma Cottage, Yass*	*$1,500*
*“Caledonia Store”, 32 Cork St Gundaroo*	*$2,075*
*“General Store” 28 Fitzroy Street Binalong*	*$3,000*
*“Darcyville”, 18 Pritchett Street Yass*	*$2,000*
*Bowning Hall*	*$3,300*
*St James Church Bowning*	*$625*
*St Mark’s Church Gundaroo*	*$2,000*
*“The Parsonage” 120 Rossi Street Yass*	*$2,000*

(Furry/Reid) 135

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

6.2 Public Space Legacy Program

SUMMARY

The first stage of the Public Spaces Legacy Program has been successfully completed.

RESOLVED that the successful completion of the first stage of the Public Spaces Legacy Program be noted.

(Jones/Frost) 136

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

6.3 Bush Fire Prone Land Map

SUMMARY

To present the draft bush fire prone land map for the Yass Valley prepared by the Rural Fire Service (RFS).

RESOLVED that the draft Bushfire Prone Map be approved and a request be made to the Rural Fire Service for its certification.

(Furry/Reid) 137

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

6.4 Draft Victoria Park Masterplan

SUMMARY

The purpose of this report is to recommend public exhibition of the draft Victoria Park Masterplan.

RESOLVED that the draft Victoria Park Masterplan be placed on public exhibition and be adopted if no substantial objections are received or substantial revisions to the plan are required.

(Furry/Reid) 138

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

At 04:20 pm Councillor Harker left the Chambers.

6.5 Planning Proposal - Highway Service Centre, Murrumbateman

SUMMARY

To present the outcomes of the consultation for the Planning Proposal seeking amendment to the Yass Valley LEP 2013 to permit a highway service centre on the Barton Highway, Murrumbateman.

RESOLVED that :

1. The Planning Proposal – Highway Service Centre, Murrumbateman (PP.2020.01) be adopted.

2. The opinion of the NSW Parliamentary Counsel’s Office (PCO) be sought whether the amendment to the Yass Valley LEP 2013 can legally be made.

3. The amendment to the Yass Valley LEP 2013 be made as a local plan-making authority.

(Frost/Reid) 139

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, M McManus and M Reid

AGAINST: Councillors J Jones and K Turner

At 04:48 pm Councillor Harker returned to the Chambers.

6.6 Development Application No DA210001 - Subdivision & Construction of Private Road, 298 Parkwood Road, Wallaroo

Summary

To present the assessment of Development Application No DA210001 for the construction of a private road and subdivision of 298 Parkwood Road, Wallaroo. The proposal is referred to Council as the application attracted five submissions.

RESOLVED that conditional Development Consent be issued for Development Application No 210001 for the construction of a private road and subdivision of 298 Parkwood Road, Wallaroo.

(Furry/Reid) 140

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

6.7 Development Application No 210076 - Yass High School Multi-Purpose Hall, 39 Grampian Street, Yass

SUMMARY

A Development Application for a multi-purpose school hall at Yass High School has been lodged with Council and is to be determined by the Southern Regional Planning Panel. Council has been advocating for several years for improved facilities at the high school.

RESOLVED that the determination of Development Application No DA210076 for a multi-purpose school hall at Yass High School, 39 Grampian Street, Yass by the Southern Regional Planning Panel be noted.

(Jones/Harker) 141

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

7. Director of Infrastructure & Assets Reports

7.1 Yass Water Treatment Plant Upgrade Project - Design and Business Case Preparation Update

SUMMARY

The Yass Water Treatment Plant Upgrade Project is an important and challenging project for the Yass Valley Council. In December 2020 an update on progress of the Yass Water Treatment Plant Upgrade Project was provided which outlined significant challenges to the progression of the project. Council requested bimonthly update reports be provided on the project. This report is the third update.

RESOLVED that :

1. The update report and work completed on the Water Treatment Plant Upgrade Project be noted.

2. The submission for funding of Stage 1 Construction Works estimated at $2.543M made to Housing Acceleration Fund (HAF)/RestartNSW be noted.

3. The funding for construction of Stage 1 Works from HAF be accepted when approved.

4. The General Manager be delegated to execute the Funding Deed for Yass WTP Upgrade: Stage 1 Construction.

5. Work on the Design and Business Case for Stage 2 & 3 Upgrade Works be recommenced on the basis of the Peer Review recommendations and stakeholder feedback.

6. The 2021/22 Operational Plan/Budget be modified to reflect the above recommendations to include $2.543M of capital grant funds to cover $2.543M capital expenditure.

(Jones/Turner) 142

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

At 05:01 pm Councillor Frost left the Chambers.

7.2 "Old" Yass Water Treatment Building

SUMMARY

To present a report advising of the current unsafe condition of the Old Water Treatment Building, and to advise that Yass Community Radio Association (Yass FM100.3) have vacated the building and implemented interim transmission measures while alternate accommodation options are being explored.

RESOLVED that the report on the “Old” Yass Water Treatment Building be noted.

(Burgess/Turner) 143

FOR: Councillors R Abbey, C Burgess, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

At 05:02 pm Councillor Frost returned to the Chambers.

7.3 Lease of Yass Memorial Pool Area for Construction of a Heated Pool

SUMMARY

The construction of a new indoor heated pool for swimming lessons and rehabilitation is part of the Council’s vision for the development of the Victoria Park Precinct. The draft Victoria Park Masterplan which will form the basis of the Victoria Park Plan of Management has identified the area around the existing Yass War Memorial Pool as the location of the Indoor Heated Pool. Council has been approached by a private company looking for a location to develop an indoor heated pool. The option for a lease of the site exists to enable the construction and management of an appropriate facility for the community.

RESOLVED that the process required under the Local Government Act 1993 and the Crown Lands Management Act 2016 be commenced to enable the release of an expression of interest for the lease of the Yass Memorial Pool site for the purpose of construction and operating an indoor heated pool and (if requested) the operation of the existing pool facility.

(Jones/Turner) 144

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M Reid and K Turner

AGAINST: Councillor M McManus

7.4 Electric Vehicle Charging Network Proposals

SUMMARY

This report provides advice on a number of Electric Vehicle (EV) Changing Networks Proposals that have been submitted.

RESOLVED that discussions be entered into with the two companies on alternate locations for EV chargers and a further report be brought back to Council for further consideration.

(Harker/Turner) 145

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

7.5 Crago Mill Precinct - Development Application Submission

SUMMARY

The Crago Mill Precinct Concept Design has been developed to a point where it is suitable for submission for Development Application assessment and approval. Community consultation and internal staff consultation have been completed and the outcomes are being considered as part of the design process. This report seeks Council’s approval for the submission of the Development Application package based on the Concept Designs.

RESOLVED that the Crago Mill Precinct Development Application be submitted based on the Concept Designs.

(Jones/Reid) 146

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

7.6 Draft 2021 Strategic Plan Murrumbateman Recreation Grounds User Group Forum

SUMMARY

To advise on the outcomes of a forum undertaken with submitters in May 2021 to finalise the draft ‘2021 Strategic Plan Murrumbateman Recreation Grounds.

RESOLVED that :

1. The revised 2021 Strategic Plan Murrumbateman Recreation Grounds be adopted.

2. The original amenities building location not be changed due to the cost and opposition from other site users.

(Furry/Reid) 147

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

7.7 Local Roads and Community Infrastructure Grants Phase 3

SUMMARY

To accept and apart allocate determine the allocation of funds of $1,714,454 provided by Australian Government under the Local Roads and Community Infrastructure (LRCI) Program Phase 3.

RESOLVED that :

1. The Local Roads & Community Infrastructure Program Phase 3 grant for the amount of $1,714,454 be accepted.

2. The grant funding be allocated as follows:

· $1,000,000 for gravel re-sheeting of Council’s unsealed road network to be allocated $250,000 to 2021/22 and $750,000 to 2022/23.

· $714,454 be subject to a further report to Council.

3. The 2021/22 Operational Plan/Budget be modified to reflect the above recommendations to include $250,000 of grant funds to cover $250,000 capital expenditure.

(Jones/Turner) 148

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

7.8 2021/22 Safer Roads Program Grant

SUMMARY

To accept funds of $455,000 provided under the NSW 2021/22 Safer Roads Program.

RESOLVED that :

1. The NSW2021/22 Safer Roads program grant for $455,000 be accepted.

2. The grant funding be allocated as follows:

· $100,000 in 2021/22

· $355,000 in 2022/23

3. The 2021/22 Operational Plan/Budget be modified to reflect the above recommendations to include $100,000 of capital grant funds to cover $100,000 capital expenditure.

(Furry/Reid) 149

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

7.9 2021/22 School Zone Infrastructure Sub-Program Grant Tranche 3

SUMMARY

To accept funds of $871,306 provided under the joint Federal and NSW 2021/22 School Zone Infrastructure Sub-Program Tranche 3.

RESOLVED that

1. The 2021/22 School Zone Infrastructure Sub-Program Tranche 3 grant for $871,306 be accepted.

2. The 2021/22 Operational Plan/Budget be modified to reflect the above recommendations to include $871,306 of capital grant funds to cover $871,306 capital expenditure.

(Jones/Harker) 150

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

7.10 Yass Floodplain Risk Management Plan & Study

SUMMARY

A draft Yass Flood Risk Management Plan & Study has been prepared to assess the impacts of flooding, review existing Council policies as they relate to development of land in flood liable areas and to consider measures for the management of flood affected land. The draft plan has been placed on public exhibition, submissions received and a final draft is now presented for adoption by Council.

RESOLVED that the draft Yass Flood Risk Management Plan & Study be adopted.

(Frost/Turner) 151

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

7.11 Murrumbateman, Binalong, Bookham & Bowning Flood Studies

SUMMARY

To adopt the Murrumbateman, Binalong, Bookham and Bowning Flood Studies including addendums created to ensure a consistent set of flood related planning controls can be applied to future development in the Local Government Area.

RESOLVED that the draft Murrumbateman, Binalong, Bookham and Bowning Flood Studies and addendums be adopted.

(Furry/Reid) 152

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

8. Director of Corporate & Community Reports

8.1 Investment and Borrowings Report - June 2021

SUMMARY

In accordance with the Clause 212 Local Government (General) Regulation 2005, this report provides a summary of Council’s investments as at 30 June 2021. In accordance with paragraph (1)(b), it can be certified that the investments listed have been made in accordance with the Act, the Regulations and Council’s Investment Policy.

RESOLVED that the Investment Report as at 30 June 2021 be received and it be noted that the summary has been prepared in accordance with the Act, the Regulations and Council’s Investment Policy.

(Furry/Reid) 153

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

8.2 Rates Arrears

SUMMARY

To update Council on rate arrears to the end of the fourth quarter of the 2020/21 financial year.

Rate arrears totalled $1,129,323.95 as at 30 June 2020 and this has now been reduced to $474,301.11 as of 30 June 2021. This represents an improvement of $655,022.84 or 58.0 %.

RESOLVED that the report on rates arrears be noted.

(Frost/Furry) 154

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

8.3 Revotes from 2020/21 to 2021/22

SUMMARY

To submit proposed revotes and project costs to be carried forward from 2020/21 to the new financial year 2021/22.

RESOLVED that :

1. The budgets detailed in Attachment A Revotes from 2020/21 to 2021/22 be revoted.

2. The budgets detailed in Attachment B Carry Forward funds from 2020/21 to 2021/22 be noted.

(Frost/Turner) 155

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

8.4 Restricted Assets Policy

SUMMARY

In accordance with the Local Government Act 1993, this report provides a review of the Restricted Assets Policy.

RESOLVED that the Restricted Assets Policy be adopted.

(Jones/Turner) 156

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

8.5 Service NSW Partnership Agreement

SUMMARY

The purpose of this report is to seek support to enter into an Agreement with Service NSW and to consider future business improvement initiatives.

RESOLVED that the General Manager be delegated authority to enter into an Agreement with Service NSW.

(Turner/McManus) 157

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

9. General Manager Reports

9.1 Local Government Election 2021

SUMMARY

The declaration of the 2021 Local Government Election clashes with the current scheduled Council meeting date. It is recommended that the September 2021 Council meeting not be held and a Council meeting be held on 6 October 2021.

RESOLVED that the report be noted considering the State decision to defer elections until 4 December 2021.

(Turner/Furry) 158

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

9.2 Council Committees - Framework and Transition Arrangements

SUMMARY

To present the framework for Council Committees and the transitional arrangements for endorsement.

RESOLVED that the Committee Framework and Transition Arrangements be endorsed subject to completion dates being amended.

(Harker/Reid) 159

FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

10. Notice of Motion

Nil

11. Questions with Notice

Nil

12. Minutes and Recommendations of Council Committees

At 06:14 pm Councillor Burgess left the Chambers.

12.1 Minutes of the Bango Wind Farm Community Consultative Committee held on 24 May 2021

RESOLVED that the minutes of the Bango Wind Farm Community Consultative Committee meeting held on 24 May 2021 be noted.

(Frost/Turner) 160

FOR: Councillors R Abbey, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

12.2 Minutes of the Canberra Region Joint Organisation held on 11 June 2021

RESOLVED that the minutes of the Canberra Region Joint Organisation meeting held on 11 June 2021 be noted.

(Furry/Turner) 161

FOR: Councillors R Abbey, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

12.3 Minutes of the Audit, Risk & Improvement Committee held on 29 June 2021

RESOLVED that the minutes of the Audit, Risk & Improvement Committee meeting held on 29 June 2021 be noted and the following recommendation be adopted:

Item 4.4 CRJO Internal Audit Service

That Council agree to participate in an independent ARIC and internal audit function established by the CRJO to provide a service to member Councils noting the need:

· To mitigate key risks including by ensuring that any shared service arrangement does not result in degradation of Internal Audit Services to Council

· For a risk based internal audit plan to be maintained for Yass Valley Council

· All agreed governance and service arrangements are contractually enforceable

(Furry/Harker) 162

FOR: Councillors R Abbey, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

12.4 Minutes of the Traffic Facilities Management Committee held on 30 June 2021

RESOLVED that the minutes of the Traffic Facilities Management Committee meeting held on 30 June 2021 be noted and adopt the following recommendations:

1. Wine N Vibe 2021 Event

That the 2021 Wine N Vibe event be approved subject to the following conditions:

1. The organiser is to supply Council with a copy of the current Public Liability Insurance for the event with a minimum $20,000,000 indemnity

2. The event organiser develop and implement a Traffic Management Plan (TMP) and associated Traffic Guidance Scheme (TSG), in-line with the recommendations from the NSW Police

3. The event organiser is responsible for directly notifying all residents that may be affected by the approved events as soon as possible

4. Event marshals, event participants etc. will at all times obey the provisions of NSW Transport Legislation

5. The event organiser is to arrange the supply and installation/removal of appropriate signs etc. identified in the TMP and associated TGS. All personnel involved must be appropriate accredited

6. The event organiser is to ensure any local traffic, emergency services vehicles etc can safely and efficiently access/egress any property impacted by the TMP and associated TGS

7. Event organisers, event marshals, volunteers, event participants etc. are to take all possible actions to minimise the effect of the event on the non-event community, throughout the event

8. The event organiser is to take appropriate actions to ensure no traffic is backed up on the Federal Highway

9. The event organisers to work with the police in relation to the potential for a paid NSW Police presence to manage unforeseen risks

10. The event organiser is direct advise LiveTraffic so the event can be highlighted on the website

11. The event organiser must comply with any COVID-19 restrictions current at the time of the event including compliance with Restrictions on Gathering and Movement Public Health Orders, which may require developing and complying with a COVID-19 safety Plan

12. The event organisers are to apply for a Road Occupancy Licence (ROL)and Speed Zone Agreement (SZA) from TfNSW prior to the event

13. Event organisers shall comply with the above conditions and the undertakings in its submission. Failure to comply will immediately void this approval

2. Pollie Pedal 2021 – ‘Soldier on’ Charity Bicycle Ride

That the 2021 Pollie Pedal – ‘Soldier On’ charity bicycle ride be approved by Council subject to the following conditions:

1. The organiser is to supply Council with a copy of the current Public Liability Insurance for the event with a minimum $20,000,000 indemnity

2. The event organiser develop and implement a Traffic Management Plan (TMP) and associated Traffic Guidance Scheme (TSG)

3. The event organiser is responsible for directly notifying all residents that may be affected by the approved events as soon as possible

4. Event marshals, event participants etc. will at all times obey the provisions of NSW Transport Legislation

5. The event organiser is to arrange the supply and installation/removal of appropriate signs etc. identified in the TMP and associated TGS. All personnel involved must be appropriate accredited

6. The event organiser is to ensure any local traffic, emergency services vehicles etc can safely and efficiently access/egress any property impacted by the TMP and associated TGS

7. Event organisers, event marshals, volunteers, event participants etc. are to take all possible actions to minimise the effect of the event on the non-event community, throughout the event

8. The event organiser must comply with any COVID-19 restrictions current at the time of the event including compliance with Restrictions on Gathering and Movement Public Health Orders, which may require developing and complying with a COVID-19 safety Plan

9. The event organisers are to apply for a Road Occupancy Licence (ROL)and Speed Zone Agreement (SZA) from TfNSW prior to the event

10. The event organisers are to consider implementing a temporary speed zone reduction and lane closure as part of the traffic management plans and appropriate modify the event’s TMP and TGS

11. The event organiser shall ensure the VMS messages are set-up to display a range of messages based on the various risk management requirements

12. Event organisers shall comply with the above conditions and the undertakings in its submission. Failure to comply will immediately void this approval

3. Inward Bound 2021 Event

That the Inward Bound 2021 event be approved by Council subject to the following conditions:

1. The organiser is to supply Council with a copy of the current Public Liability Insurance for the event with a minimum $20,000,000 indemnity

2. The event organiser develop and implement a Traffic Management Plan (TMP) and associated Traffic Guidance Scheme (TSG)

3. The event organiser is responsible for directly notifying all residents that may be affected by the approved events as soon as possible

4. Event marshals, event participants etc. will at all times obey the provisions of NSW Transport Legislation

5. The event organiser is to arrange the supply and installation/removal of appropriate signs etc. identified in the TMP and associated TGS. All personnel involved must be appropriate accredited

6. The event organisers are to ensure that risk associated with roadside vegetation are considered particularly on Mulligans Flat Road near the ACT border and on Marked Tree Road

7. The event organiser is to ensure any local traffic, emergency services vehicles etc can safely and efficiently access/egress any property impacted by the TMP and associated TGS

8. Event organisers, event marshals, volunteers, event participants etc. are to take all possible actions to minimise the effect of the event on the non-event community, throughout the event

9. The event organiser must comply with any COVID-19 restrictions current at the time of the event including compliance with Restrictions on Gathering and Movement Public Health Orders, which may require developing and complying with a COVID-19 safety Plan

10. Event organisers shall comply with the above conditions and the undertakings in its submission. Failure to comply will immediately void this approval

(Jones/Frost) 163

FOR: Councillors R Abbey, Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner

AGAINST: Nil

13. Confidential Matters

Nil

The meeting closed at 6.40 pm.