Minutes of the Ordinary Meeting of Council held on 27 July 2016

Open Forum

Presentation of Staff Certificates of Service

Maurice Lawton, Muzaffar Rubbani – 10 years, Peter Harvey, Daymon Boulding – 15 years

Presentations to Council – Items on the Meeting Agenda

· Items 7.1 and 7.2 – DA 5.2015.303.1 – Hewatt’s Truck Depot, 881 Nanima Road Spring Range & DA 5.2015.308.1 – Bendall’s Truck Depot, 1245 Nanima Road, Namima

Mr Phil Peelgrane

Mrs Wendy Zeitch

· Item 7.1 - Hewatt’s Truck Depot and Item 11.1 - Notice of Motion – LEP Variation and Yass Valley Settlement Strategy

Mrs Jenny Holcombe

· Item 11.1 - Notice of Motion – LEP Variation and Yass Valley Settlement Strategy

Mr Ian Holcombe

Council Meeting – The Mayor declared the meeting open at 4.43 pm.

Present

Councillors Rowena Abbey, Mayor, in the chair, Cecil Burgess, Greg Butler, Ann Daniel, Geoff Frost, Jasmin Jones, Michael McManus, David Needham.

Also present were the General Manager – David Rowe, Acting Director of Planning – John Mannweiler,, Director of Engineering – Gary Chapman, Acting Director of Finance & Corporate Services – Sharon Hutch and Corporate Administration Coordinator – Julie Buckley.

1. Prayer

2. Apologies

RESOLVED that the apology be received from Councillor Garry Ware and leave of absence be granted.

(Burgess/Needham) 163

3. Declaration of Interest/Disclosures

Councillor Abbey declared a significant, non-pecuniary conflict of interest in Items 7.1 Development Application No 5.2015.303.1 - Hewatt's Truck Depot, 881 Nanima Road, Spring Range and 7.2 Development Application No 5.2015.308.1 - Bendall's Truck Depot, 1245 Nanima Road, Nanima and stated that she believed her interest would preclude her from voting.

Reason: Councillor Abbey declared an interest in relation to legal matters (7.1) and business relationship with husband (7.2).

Councillor Abbey declared a non-significant, non-pecuniary conflict of interest in Item 7.7 - 2016/2017 Donations Policy and stated that she did not believe her interest would preclude her from voting.

Reason: Councillor Abbey declared an interest as a member of the Yass Golf Club.

Councillor Jones declared a non-significant conflict of interest in Item 7.5 Major Event Marketing Program 2016/17 and stated that she did not believe her interest would preclude her from voting.

Reason: Councillor Jones declared an interest as her husband is the GM of a Canberra radio station.

Councillor McManus declared a significant conflict of interest in Item 10.2 Council Land Assets and stated that he believed his interest would preclude him from voting.

Reason: Councillor McManus declared an interest as a Director of Yass Soldiers Club.

4. Confirmation of Minutes

RESOLVED that the minutes of the Ordinary Council Meeting held on 22 June 2016 covered by page numbers 1 - 12 inclusive and resolution numbers 138 - 162 inclusive, copies of which had been circulated to all Councillors, be taken as read and confirmed.

(Daniel/McManus) 164

5. Business arising from Minutes of Ordinary Meeting

Nil

6. Mayoral Minute

6.1 Mayoral Minute

FILE: C.02.01.11 - MN

SYNOPSIS

The Audit Committee has reviewed the 2015/2016 Internal Audit Annual Report which is now being presented to Council.

MOVED that the 2015/2016 Internal Audit Annual Report be noted.

(Needham/Burgess)

LOST

Amendment

MOVED that the 2015/2016 Internal Audit Annual Report be noted and that future audit reports provide more detail.

(Frost/Jones)

LOST

Amendment

MOVED that the 2015/2016 Internal Audit Annual Report be noted and that future audit reports include more detail, particularly in the area of business changes and processes.

(McManus/Daniel)

CARRIED

FOR: Councillors R Abbey, C Burgess, A Daniel, G Frost and M McManus

AGAINST: Councillors G Butler, J Jones and D Needham

Amendment became the Motion

Amendment

MOVED that the General Manager provide an introduction ahead of the audit report.

(Jones/Frost)

LOST

FOR: Councillors G Frost and J Jones

AGAINST: Councillors R Abbey, C Burgess, G Butler, A Daniel, M McManus and D Needham

Motion

RESOLVED that the 2015/2016 Internal Audit Annual Report be noted and future audit reports include more detail, particularly in the area of business changes and processes.

(McManus/Daniel) 165

CARRIED

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and

D Needham

AGAINST: Nil

Late Reports

RESOLVED that the late reports Fit for the Future Reassessment Proposal and Questions with Notice be received and dealt with.

(Needham/Burgess) 166

9.3 "Fit for the Future" Reassessment Proposal

FILE: C.11.01.00 - SH

SYNOPSIS

An improvement proposal has been prepared for lodgement to the Office of Local Government demonstrating how Yass Valley Council meets the financial sustainability criteria. This proposal has included the development of a revised the Long Term Financial Plan for adoption.

MOVED that –

1. The Fit for the Future Reassessment submission be adopted for lodgement to the Office of Local Government;

2. The revised Long Term Financial Plan be adopted.

(Needham/McManus)

Amendment

MOVED that –

1. The Fit for the Future Reassessment submission be adopted for lodgement to the Office of Local Government;

2. The revised Long Term Financial Plan be adopted;

3. Further consideration of the Long Term Financial Plan be made an item of business at the August Council Meeting.

(Frost/Daniel)

CARRIED

FOR: Councillors R Abbey, G Butler, A Daniel, G Frost and J Jones

AGAINST: Councillors C Burgess, M McManus and D Needham

Amendment became the Motion

Motion

RESOLVED that –

1. The Fit for the Future Reassessment submission be adopted for lodgement to the Office of Local Government;

2. The revised Long Term Financial Plan be adopted;

3. Further consideration of the Long Term Financial Plan be made an item of business at the August Council Meeting.

(Frost/Daniel) 167

CARRIED

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones and D Needham

AGAINST: Councillor M McManus

12. Questions with Notice

12.1 Questions with Notice

FILE: C.08.00.00 - JB

Questions

1. Item 10.1 (25 May 2016) – 3^rd Quarter Budget Review – Councillor Frost

(a) What is the explanation for the extra $40,000 in swimming pool income expected for the April to June quarter?

Answer

This is operational projects income to offset expenses and there is an amount of $35,213 to be transferred from Caravan Park precinct reserve as an end of year journal. The income transfer from reserves will go to the budgeted pool income for the year.

(b) What is the explanation for the $302,000 over spent in the Engineering Services budget to the end of March why is there no budget amendment proposed to allow for it?

Answer

There was an error in a goods receipt that had to be externally fixed and this created a $425k error in actual expenditure. This error has now been corrected by our IT consultant and the expenditure as at 31 March for Engineering Services was $540K – within budget.

Answer

Yes

(d) In light of these apparent anomalies, will the budget bottom line still be met?

Answer

Yes (at 31 March)

2. Item 6.1 – Yass Railway Heritage Centre Minutes – Councillor Butler

Can information be provided on how s355 committees operate together with Council’s procurement and WHS policies.

Answer

Information will be provided to the committee. An explanation to the committee by staff will be arranged post-election. An informal discussion has been undertaken with the secretary regarding movement of the organisation to an Incorporated Association. To facilitate this action the contribution to the committee has been included in the Donations Policy.

3. Item 6.5 – Traffic Facilities Management Committee Minutes – Councillor Burgess

Does Council hold developer contributions for the safety improvements for the Dicks Creek Road and Yass River Road intersection?

Answer

No, not specifically for intersection improvement. There was a s94 contribution paid into the Murrumbateman Precinct, related to the adjacent subdivision however, the major contribution was the provision of land as road widening to allow future upgrading of the intersection.

RESOLVED that the information be noted.

(Burgess/Frost) 168

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

7. Director of Planning Reports

7.1 Development Application No 5.2015.303.1 - Hewatt's Truck Depot, 881 Nanima Road, Spring Range

FILE: PR.2047 - JTK

SYNOPSIS

To provide a further report for the consideration of Development Application No 5.2015.303.1 for Hewatt’s truck depot at 881 Nanima Road, Spring Range.

At 5:18pm Councillor Abbey left the Chambers and Councillor McManus took the chair.

RESOLVED that –

1. Conditional Development Consent be issued under delegation for Development Application No 5.2015.303.1 for a truck depot at 881 Nanima Road, Spring Range with a section 94 contribution of $71,100;

2. Council commences the application process to have ‘bus route’ advisory signage installed along Nanima Road;

3. The operator of the truck depot be required to keep a log of all heavy vehicle movements and this log be made available to council staff on request;

4. A condition of consent be added: That no heavy vehicles using the facility transverse Nanima Road between the hours of 7.15am to 8.00am and 4.00pm to 4.45pm.

(Needham/Burgess) 169

CARRIED

FOR: Councillors C Burgess, G Butler, M McManus and D Needham

AGAINST: Councillors A Daniel, G Frost and J Jones

Foreshadowed Motion

MOVED that conditional Development Consent for Development Application No 5.2015.303.1 for a truck depot at 881 Nanima Road, Spring Range be rejected on the following basis:

· conflict of land use

· traffic users

· safety of residents and road users

· Council’s ability to sustain that road

(Jones)

LAPSED

Amendment

MOVED that sign posts be erected at each end of Nanima Road to the effect that no heavy vehicles 7.30am to 8.30 and 3.30pm to 4.30pm.

(Butler)

LAPSED

7.2 Development Application No 5.2015.308.1 - Bendall's Truck Depot, 1245 Nanima Road, Nanima

FILE: PR.1584 - JTK

SYNOPSIS

To provide a further report for the consideration of Development Application 5.2015.308.1 for Bendall’s truck depot at 1245 Nanima Road, Nanima.

RESOLVED that -

1. Conditional Development Consent be issued for Development Application No 5.2015.303.1 for a truck depot at 1245 Nanima Road, Nanima with a section 94 contribution of $31,310;

2. A Clean-up Notice in relation to the tyres stored on the site be issued to the landowner in accordance with the provisions of the Protection of the Environment Operations Act 1997;

3. Council commences the application process to have appropriate ‘school bus route’ advisory signage installed along Nanima Road;

4. The operator of the truck depot be required to keep a log of all heavy vehicle movements and this log be made available to council staff on request;

5. A condition of consent be added: That no heavy vehicles using the facility transverse Nanima Road between the hours of 7.15am to 8.00am and 4.00pm to 4.45pm.

(Needham/Burgess) 170

FOR: Councillors C Burgess, G Butler, M McManus and D Needham

AGAINST: Councillors A Daniel, G Frost and J Jones

At 6:07pm Councillor Abbey returned to the Chambers and resumed in the Chair.

7.3 Development Application 5.2016.100.1, Dwelling House (Manufactured Home), Rainwater Tanks and an Alfresco area, 3 Rayner Place Yass

FILE: 7189 - JG

SYNOPSIS

To consider Development Application No 5.2016.100.1 for a dwelling House (new transportable), rainwater tanks and alfresco area at 3 Rayner Place, Yass. The application involves a variation to Council’s setback policy as the dwelling is proposed to be located behind the building line set by the existing storage shed.

RESOLVED that -

1. Conditional Development Consent be granted for Development Application No. 5.2016.100.1 for the erection of a dwelling house (new transportable), rainwater tanks and an alfresco area at 3 Rayner Place, Yass;

2. Council formally writes to the owner of Lot 2 DP 1092801, 3 Rayner Place detailing:

· That the Development Consent is not in place for the use of the land for the purposes of a ‘vehicle repair station’ or a ‘truck depot’;

· Any such use mentioned above may be subject to compliance and enforcement action under the provisions of the Environmental Planning & Assessment Act 1979;

· The requirements and scope for a ‘home business’ under the provisions of the Yass Valley Local Environmental Plan 2013 and Council’s Truck & Transport Depots in Rural Areas Policy.

3. Strong development controls restricting the erection of storage sheds forward of the building line set by a dwelling on land zoned R5 Large Lot Residential are included in Councils new Development Control Plan.

.(Jones/McManus) 171

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones. M McManus

and D Needham

AGAINST: Nil

7.4 Local Heritage Grants 2016/17 Program

FILE: L.02.01.00 - FH

SYNOPSIS

To present a report on the completion of the 2015/2016 Local Heritage Grants and the recommendations from the 2016/17 Local Heritage Grants Assessment Panel.

RESOLVED that -

1. The expenditure and reimbursement for the 2015/16 Local Heritage Grants Program be noted;

2. The following funding be provided under the 2016/17 Local Heritage Grant Program:

*22 Glebe Street, Yass (Old Linton)*	*$2,000*
*14 Pritchett Street, Yass (Lenleigh)*	*$300*
*108 Comur Street, Yass (Anthony Rose Gallery)*	*$1,150*
*31 Shaw Street, Yass*	*$1,100*
*5 Glover Drive, Yass (Duoro)*	*$1,500*
*Meehan Street, Yass (Lovat Chapel)*	*$2,000*
*4&6 Leake Street, Bowning (fmr Bowning Stores)*	*$440*
*Royal Hotel (fmr), Binalong*	*$2,000*
*Yass Railway Heritage Museum*	*$2,000*
*41 Church Street, Yass*	*$1,100*
*32 Comur Street, Yass (GPS Offices)*	*$3,000*
*24 Grampian Street, Yass (Kerrowgair)*	*$400*
*Total*	*$16,990*

(Needham/Burgess) 172

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones. M McManus

and D Needham

AGAINST: Nil

7.5 Major Event Marketing Program 2016/17

FILE: E.01.00.01 - SH

SYNOPSIS

Four applications have been received under the 2016/17 Major Event Marketing Program which has a budget of $15,000. From the assessment process one application has been deemed ineligible and has been referred to the Community Grants Program. The other three applications rated in a broadly consistent range and it is recommended that they each receive an equal share of the allocation from Council.

RESOLVED that -

1. The $15,000 Major Event Marketing Program grant be distributed to:

· Campaign Marketing for the Festival of Flavour - $5,000

· Canberra District Wine Industry Association for the Canberra District Wine Week and Harvest Festival - $5,000

· The National Trust of Australia (NSW) for the Old Hume Highway Heritage Tour Finish Event - $5,000;

2. The funds be released following the provision of a comprehensive marketing plan signed off by the Economic Development & Tourism Manager to ensure marketing activity is consistent with the Yass Valley marketing strategies.

(Needham/Burgess) 173

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones. M McManus

and D Needham

AGAINST: Nil

7.6 Community Grant Program Applicatons 2016/17

FILE: C.02.03.00 - CC

SYNOPSIS

A total of 22 eligible applications were received under the 2016/17 Community Grant Program which has a budget of $68,000. From the assessment 19 of the submissions are recommended for funding.

RESOLVED that the following applications under the 2016/17 Community Grant Program be granted as per the following table:

*Applicant*	*Project*	*Funding*
*Gundaroo Primary School P&C*	*Aboriginal Cultural Program*	*$2,070*
*Turning Wave Festival Inc*	*2016 Turning Wave Festival*	*$5,000*
*Vine Community Care Inc*	*Yass appreciation dinner, oven and printer*	*$4,280*
*Murrumbateman Progress Association Inc*	*Murrumbateman Field Day market research*	*$7,500*
*Yass Antique Motor Club Inc*	*2016 Classic Yass*	*$5,000*
*Yass 1^st Scouts*	*Upgrade electrical wiring and physical access of Yass Scout Hall*	*$5,000*
*YASSarts Inc*	*Purchase of equipment to improve staging of youth music events at the Oddfellows Hall*	*$4,425*
*Murrumbateman Progress Association Inc*	*Village Green Stage Floor*	*$5,000*
*Yass Montessori Preschool*	*Live Children’s Theatre as part of the 2016 Turning Wave Festival*	*$1,581*
*Gundaroo Soldiers Memorial Hall Committee Inc*	*Replace awnings*	*$2,962*
*Spencer Swim Safe Inc*	*Swimming program in Binalong*	*$1,000*
*Gundaroo Music Festival Inc*	*2016 Gundaroo Music Festival*	*$5,000*
*Binalong Brahmans Rugby League Football Club Inc*	*Water harvesting and irrigation system for the Binalong Recreation Grounds Oval*	*$5,000*
*Murrumbateman Progress Association*	*Defibrillator for the Murrumbateman Recreation Grounds*	*$3,500*
*Gundaroo Men’s Shed Inc*	*Gundaroo Gazette*	*$1,000*
*YASSarts Inc*	*Arty Party in the Park*	*$2,500*
*Spencer Swim Safe (Binalong Mechanics Institute)*	*New stove*	*$1,350*
*Yass Picnic Race Club Inc*	*2016 Yass Picnic Races*	*$5,000*
*Spencer Swim Safe Inc. (Binalong Volunteer Rescue Association)*	*Road Safety Awareness Program in Binalong*	*$832*
	*TOTAL*	*$68,000*

(Needham/Burgess) 174

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones. M McManus

and D Needham

AGAINST: Nil

7.7 2016/2017 Donations Policy

FILE: D.01.00.00 - CC

SYNOPSIS

Council’s Donations Policy includes a schedule of annual donations that are provided to community groups and organisations. The schedule has been updated to include adjustments for the 2016/17 rates and charges.

RESOLVED that the following Schedule be adopted as part of the Donations Policy:

DONATIONS

*Organisation*	*Purpose*	*Donation*
*Mount Carmel Central School*	*Presentation Evening*	*$100*
*Yass High School*	*Presentation Evening*	*$100*
*Yass Country Women’s Association*	*Support to organisation*	*$750*
*Yass Senior Citizen’s Club*	*Support to organisation*	*$500*
*Yass High School, Yass Public School, Sutton Primary School , Berinba Primary & Mount Carmel Central School*	*Food Shop Inspection Fee*	*$1,575*
*Railway Heritage Group*	*Operational costs*	*$6,000*

RATES AND CHARGES DONATIONS

*Organisation*	*Facility*	*Donation*
*Bowning Hall Association*	*Bowning Hall*	*$1,849.13*
*Binalong Mechanics Institute*	*Binalong Hall*	*$1,081.04*
*Binalong Golf Club*	*Open Space*	*$2,969.52*
*Gundaroo Literacy Institute*	*Literacy Institute*	*$907.08*
*Gundaroo Community Association*	*Police Paddock*	*$496.39*
*Yass Bowling Club*	*Open Space*	*$3,304.79*
*Yass Golf Club*	*Open Space*	*$7,442.96*
*Yass and District Historical Society*	*Yass Museum*	*$2,146.17*
*Binalong CWA*	*Binalong CWA Hall*	*$460.00*

INSURANCE (Amounts to be adjusted annually)

*Organisation*	*Facility*	*Donation*
*Yass and District Historical Society*	*Yass Museum*	*$2,066 Est.*
*Yass Senior Citizens Club*	*Yass Senior Citizens Hall*	*$1,911 Est.*

(Needham/Burgess) 175

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones. M McManus

and D Needham

AGAINST: Nil

7.8 Donation Request - Snowyhydro Southcare

FILE: D.01.00.00 - CC

SYNOPSIS

The Snowyhydro Southcare Rescue Helicopter Service has submitted a request seeking a financial donation.

RESOLVED that a $100.00 donation be provided to the Snowyhydro SouthCare Rescue Helicopter Service in the 2016/17 Operational Plan following its adoption.

(Needham/Burgess) 176

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones. M McManus

and D Needham

AGAINST: Nil

8. Director of Engineering Reports

8.1 Installation of Bore Water Pumping System for Fairley Estate at Murrumbateman

FILE: W.02.00.04 - SS

SYNOPSIS

Submitting details of tenders received for installation of Bore Water Pumping System for Fairley Estate Subdivision at Murrumbateman.

RESOLVED that the Director of Engineering Report be classified as CONFIDENTIAL and considered in the Closed Meeting of Council in accordance with Section 10A(2)(d)(i) of the Local Government Act as the report contains commercial information of a confidential nature.

(Jones/Needham) 177

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones. M McManus

and D Needham

AGAINST: Nil

8.2 Banjo Paterson Park Playground

FILE: P.01.08.01 - PH

SYNOPSIS

In December 2014 Council reviewed the draft ‘Park and Playground Strategy 2014’. This identified several playgrounds throughout the Local Government Area (LGA) which require renewal. Banjo Paterson Park playground is an extensively used playground which has reached its ‘end of life’ use and requires replacement in line with the strategy. Banjo Paterson Park playground is one of the last playgrounds which require upgrading and a playground which does not meet compliance with Australian Standards AS4685-2014.

RESOLVED that Banjo Paterson Park and Hatton Park Playgrounds be constructed in 2016/2017.

(Frost/Jones) 178

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

8.3 Management of Yass Caravan Park

FILE: T.01.03.00 - CM

SYNOPSIS

Submitting details of Tender for the ongoing management of Yass Caravan Park.

RESOLVED that item is classified CONFIDENTIAL in accordance with Section 10A(2)(dii) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council.

(Jones/Needham) 179

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

8.4 Lease Extension - 221 Comur Street

FILE: F01.01.00 - TS

SYNOPSIS

To consider a request for an extension to the lease being the former Workshop section of the building at 221 Comur Street Yass.

RESOLVED that item is classified Confidential in accordance with Section 10A(2)(dii) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

(Frost/Needham) 180

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

8.5 Purchase of Second Hand Grader

FILE: T.01.00.00 - TJR

SYNOPSIS

Submitting a quotation for the purchase of a second hand grader and the trade-in of two Council Graders.

RESOLVED that item be classified CONFIDENTIAL in accordance with Section 10A(2)(di) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

(Jones/Needham) 181

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

9. Director of Finance & Corporate Reports

9.1 Rate Arrears

FILE: R.02.00.06 - MRL

SYNOPSIS

To update council on rate arrears to the end of the 2015/16 financial year.

RESOLVED that the information be noted.

(Jones/Butler) 182

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

9.2 Investment and Borrowings Report

FILE: F.01.04.04 - SD

SYNOPSIS

In accordance with the Local Government (General) Regulation 2005 (NSW) Section 212, this report provides a summary of Council’s investments as at 30 June 2016. In accordance with Section (1)(b), it can be certified that the investments listed have been made in accordance with the Act, the appropriate Regulation and Council’s Investment Policy.

RESOLVED that Investment Report as at 30 June 2016 be received and it be noted that the summary has been prepared in accordance with the Act, the Regulation and Council’s Investment Policy.

(Needham/Jones) 183

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

10. General Manager Reports

10.1 Audit Committee - Change of Name

FILE: C.02.08.01 - MN

SYNOPSIS

Recommending that the name of the Audit Committee be changed to Audit Risk and Improvement Committee as recommended by the Audit committee and the renamed Audit Risk and Improvement Committee Charter be adopted.

RESOLVED that –

1. Council note the Minutes (Draft) of the Audit Committee meeting of 16 June 2016;

2. Council change the title of ‘Audit Committee’ to ‘Audit Risk and Improvement Committee’ and adopt the renamed charter.

(Needham/Jones) 184

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

10.2 Council Land Assets

FILE: P.08.00.00 - DR

SYNOPSIS

The potential to dispose of surplus Council owned properties was identified through the Fit for the Future process in 2015. This report identifies five properties for potential disposal.

RESOLVED that item is classified Confidential in accordance with Section 10A(2)(dii) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

(Needham/Jones) 185

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

10.3 Southern Slopes Noxious Plants Authority

FILE: C.02.05.06 - DR

SYNOPSIS

Reporting on the need to change the structure of weed management in our region and move to dissolve the Southern Slopes Noxious Plants Authority.

RESOLVED that –

1. Council confirm with Hilltops Council that Yass Valley Council supports the dissolving of the Southern Slopes Council trading as the Southern Slopes Noxious Plants Authority;

2. Council liaise with Hilltops Council to establish interim weed management arrangements until structures are established that represent the best ongoing weed management regime for both Hilltops and Yass Valley Councils.

(Butler/Burgess) 186

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

11. Notice of Motion

11.1 LEP Variation and Yass Valley Settlement Strategy

FILE: l.02.02.01 - AD

Councillor Ann Daniel has given notice that at the Ordinary Council Meeting on 27 July 2016, she will move the following motions.

MOVED that –

1. Council seek to vary the Local Environmental Plan 2013 to prohibit industrial development, including truck depots and transport depots, on rural land;

2. In considering the outcomes of the Yass Valley Settlement Strategy, Council investigate the potential to create an industrial zone within the peri-urban area north of the ACT border.

(Daniel/Butler)

Amendment

That –

1. Truck depots, as permissable with Council consent in Yass Valley LEP 2013, be removed everywhere except industrial land;

2. The truck depot parking policy be brought back to Council;

3. In considering the outcomes of the Yass Valley Settlement Strategy, Council investigate the potential to create an industrial zone within the peri-urban area north of the ACT border.

(Needham/Jones)

CARRIED

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

Amendment became the Motion.

Motion

RESOLVED that –

1. Truck depots, as permissable with Council consent in Yass Valley LEP 2013, be removed everywhere except industrial land;

2. The truck depot parking policy be brought back to Council;

3. In considering the outcomes of the Yass Valley Settlement Strategy, Council investigate the potential to create an industrial zone within the peri-urban area north of the ACT border.

(Needham/Jones) 187

CARRIED

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

13. Minutes and Recommendations of Council Committees

13.1 Minutes of the Murrumbateman Recreation Reserve Grounds Committee Meeting held on 12th July 2016, 6:00pm at the Recreation Grounds Hall

FILE: MRRGC - TJR

SYNOPSIS

Providing the draft minutes of the Murrumbateman Recreation Reserve Grounds Committee meeting held on 12 July 2016 at the Recreation Grounds Hall.

RESOLVED that Council receive the draft Committee Minutes of the Murrumbateman Recreation Reserve Grounds Committee meeting held on 12 July 2016 and adopt the following recommendations:

1. That the Draft plan for Murrumbateman Recreation Ground upgrade incorporating new equestrian facilities be adopted and be incorporated into the Murrumbateman Recreation Grounds Plan of Management;

2. That a comprehensive tree planting program for the Murrumbateman Recreation Grounds be prepared with boundary plantings to be undertaken within a 3 year timeframe and the planting program to form part of the Murrumbateman Recreation Reserve Grounds Plan of Management.

(Needham/Butler) 188

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

13.2 Minutes - Country Mayors Association Meeting

FILE: C.02.07.00 - SG

SYNOPSIS

Providing the minutes of the Country Mayors Association General meeting held on 19 June 2016.

RESOLVED that Minutes of the Country Mayors Association general meeting held on 19 June 2016 be received for information.

(Abbey/Butler) 189

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

13.3 Minutes of the Yass Memorial Hall Committee held on 19th May 2016 and 16th June 2016

FILE: C.01.00.02 - CM

SYNOPSIS

Providing the minutes of the Yass Memorial Hall Committee meetings held on 19 May 2016 and 16June 2016 in the Memorial Hall.

RESOLVED that the Minutes of the Yass Memorial Hall Committee meetings held on 19 May 2016 and 16 June 2016 be noted.

(Frost/Daniel) 190

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

14. Confidential Matters

RESOLVED that pursuant to Section 10A of the Local Government Act, 1993 the following items on the agenda be classified as CONFIDENTIAL and considered in the Closed Meeting of Council in accordance with Section 10A(2) of the Local Government Act for the reasons as specified:

14.1 Installation of Bore Water Pumping System for Fairley Estate at Murrumbateman

Item 14.1 is confidential in accordance with section s10(A)(2)(di) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

14.2 Lease Extension - 221 Comur Street

Item 14.2 is confidential in accordance with section s10(A)(2)(dii) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council and discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

14.3 Council Land Assets

Item 14.3 is confidential in accordance with section s10(A)(2)(di) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

14.4 Management of Yass Caravan Park

Item 14.4 is confidential in accordance with section s10(A)(2)(dii) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council and discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

14.5 Purchase of Second Hand Grader

Item 14.5 is confidential in accordance with section s10(A)(2)(di) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

(Needham/McManus) 191

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

Closed Council commenced at 6.49 pm.

14.1 Installation of Bore Water Pumping System for Fairley Estate at Murrumbateman

FILE: W.02.00.04 - SS

SYNOPSIS

Submitting details of tenders received for installation of Bore Water Pumping System for Fairley Estate Subdivision at Murrumbateman.

RESOLVED that the tender submitted by Watman P/L (t/a Darling Irrigation) be accepted in the amount of $159,787.60 (incl GST) for contract No: 10003221 for Bore Water Pumping System for Fairley Estate, Murrumbateman.

(McManus/Jones) 192

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

14.2 Lease Extension - 221 Comur Street

FILE: F.01.01.00 - TS

SYNOPSIS

To consider a request for an extension to the lease being the former Workshop section of the building at 221 Comur Street Yass.

RESOLVED that -

1. Council establish a new 3 year Lease agreement with Maher Automotive (Steve Reginald George Maher and Kirsty Maher) for part of 221 Comur Street Yass;

2. The annual rental be set as detailed in the report and adjusted annually by the CPI from 1 July 2017.

(Jones/Needham) 193

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

14.3 Council Land Assets

FILE: P.08.00.00 - DR

SYNOPSIS

The potential to dispose of surplus Council owned properties was identified through the Fit for the Future process in 2015. This report identifies five properties for potential disposal.

RESOLVED that expressions of Interest be called in the sale Lot 1 DP 565061 and Lot 2 DP 853358 being known as the ‘Spring Hill’ land area (aka Kirkby-Jones) and Yass Real Estate be engaged as the marketing agent.

(McManus/Jones) 194

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

RESOLVED that expressions of Interest be called in the sale of 116 Laidlaw Street, being Lot 96 of the subdivision of Lot 1 DP 783758 and Yass Real Estate be engaged as the marketing agent.

(Jones/Needham) 195

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

RESOLVED that -

1. Lot 1 DP 861762 located at the corner of Laidlaw and Reddall Streets be sold by public auction and Yass Valley Real Estate be engaged as the marketing agent;

2. The Mayor and General Manager be authorised to execute documents associated with the sale of any of the above properties where the offer is equal to or above the reserve price set by Council.

(Jones/Needham) 196

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

RESOLVED that -

1. Lot 1 DP 607249 located at the corner of Red Hill and Bowning Roads be sold by private treaty and First National be engaged as the marketing agent;

2. The Mayor and General Manager be authorised to execute documents associated with the sale of any of the above properties where the offer is equal to or above the reserve price set by Council.

(Jones/Needham) 197

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

At 7:17pm Councillor McManus left the Chambers.

RESOLVED that -

1. Lot 4 DP 1135415 be sold by public auction and Elders Real Estate be engaged as the marketing agent;

2. The Mayor and General Manager be authorised to execute documents associated with the sale of any of the above properties where the offer is equal to or above the reserve price set by Council.

(Jones/Needham) 198

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones and D Needham

AGAINST: Nil

At 7:19pm Councillor McManus returned to the Chambers.

14.4 Management of Yass Caravan Park

FILE: T.01.03.00 - CM

SYNOPSIS

Submitting details of Tender for the ongoing management of Yass Caravan Park.

RESOLVED that Council recall tenders for the management of Yass Caravan Park.

(Frost/Needham) 199

FOR: Councillors R Abbey, C Burgess, G Butler, G Frost, J Jones and D Needham

AGAINST: Councillors A Daniel and M McManus

14.5 Purchase of Second Hand Grader

FILE: T.01.00.00 - TJR

SYNOPSIS

Submitting a quotation for the purchase of a second hand grader and the trade-in of two Council Graders.

RESOLVED that the trade of two Council Graders Caterpillar 12H in exchange for a Caterpillar Model 2009 12M as offered by National Equipment Sales for a net trade of $9,000 be accepted.

(Jones/Frost) 200

FOR: Councillors R Abbey, C Burgess, G Butler, A Daniel, G Frost, J Jones, M McManus and D Needham

AGAINST: Nil

Open Council resumed at 7.20 pm.

RESOLVED that the recommendations in Closed Council be adopted.

(Needham/Burgess) 201

The meeting closed at 7.20pm.