Minutes of the Ordinary Meeting of Council held on 24 March 2022

Open Forum

Presentations to Council – Items on the Meeting Agenda

· Simon Cassidy
Item 6.1 Planning Proposal – 7 Iceton Place

· Stephanie McCall
Item 6.4 Development Consent No DA200049E – Residential Subdivision, Isabel Drive, Murrumbateman

· Tim Clayton
Item 6.10 Request to Name Walker Park Grandstand

Council Meeting - The Mayor declared the meeting open at 4.14 pm.

Present

Councillors Allan McGrath, Mayor, in the chair, Jim Abbey, Cecil Burgess, Kristin Butler, Adrian Cameron, Cayla Pothan, Mike Reid and Kim Turner.

Also present were the General Manager – Chris Berry, Acting Director Planning & Environment – Liz Makin, Director Infrastructure & Assets – James Dugdell, Director Corporate & Community – Lynette Safranek and Corporate Planning & Executive Support Officer – Shirree Garland.

Acknowledgement of Country

1. Prayer

2. Apologies

RESOLVED that apologies be received from Councillor Jones and leave of absence be granted.

(Turner/Reid) 58

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

3. Declaration of Interest/Disclosures

Councillor Pothan declared a pecuniary conflict of interest in Item 6.3 – Development Consent DA210063 – Review of Determination, Subdivision 3 Burrai Place, Yass and stated that she believed her interest would preclude her from voting.

Reason: Councillor Pothan declared an interest as her husband is the developer.

Councillor Reid declared a non-significant, non-pecuniary conflict of interest in Item 6.8 – Murrumbateman Lions Club Water Tank Artwork Project and stated that he did not believe his interest would preclude him from voting.

Reason: Councillor Reid declared an interest as he was named as a main contact with Council as he had agreed to help the Lions Club through the approval process. He is not a member of the Lions Club.

4. Confirmation of Minutes

RESOLVED that the minutes of the Ordinary Council Meeting held on 24 February 2022 covered by resolution numbers 22-57 inclusive, copies of which had been circulated to all Councillors, be taken as read and confirmed with the following amendment:

Item 9.2 – Minutes of the Bango Wind Farm Community Consultative Committee – Councillor Burgess left the chambers and did not vote on the item.

(Burgess/Pothan) 60

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

Motion

That the following Late Reports be accepted into Council business:

· Mayoral Minute – Reduced Provision of Services at Yass Hospital; and

· Amendment to Purchase of Patching Truck be accepted into business

RESOLVED that the following Late Reports be accepted into Council business:

· Mayoral Minute – Reduced Provision of Services at Yass Hospital; and

· Amendment to Purchase of Patching Truck be accepted into business

(Turner/Pothan) 61

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

5. Mayoral Minute

5.1 Mayoral Minute - Reduced Provision of Services at Yass Hospital

SUMMARY

Advising Councillors of the reduced provision of services at the Yass Hospital.

RESOLVED that the report on the provision of services at Yass Hospital be noted and the action of raising this issue with the Local Member for Goulburn be endorsed

(Turner/Abbey) 62

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6. Reports to Council

6.1 Planning Proposal - 7 Iceton Place, Yass

SUMMARY

To present the outcomes of the consultation for the Planning Proposal seeking to amend the Yass Valley LEP 2013 by amending the land use zoning and minimum lot size of part of 7 Iceton Place, Yass.

RESOLVED that :

1. The Planning Proposal – 7 Iceton Place, Yass (PP.2020.03) be adopted

2. The Department of Planning & Environment be requested to prepare the legal draft for the map amendment to the Yass Valley LEP 2013

3. The amendment to the Yass Valley LEP 2013 be made as a local plan-making authority

(Turner/Reid) 63

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.2 NSW Agritourism LEP Land Uses

SUMMARY

New agritourism definitions are proposed within the standard instrument LEP in NSW. Councils are required to advise the Department of Planning & Environment whether they will be adopted, and into which zones.

RESOLVED that the land use definitions Agritourism, Farm experience premises and Farm gate premises be Permissible with Consent within RU1 Primary Production, RU2 Rural Landscape and RU4 Primary Production Small Lots zones in the Yass Valley LEP

(Turner/Burgess) 64

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

At 04:21 pm Councillor Pothan left the Chambers.

6.3 Development Consent No DA210063 - Review of Determination, Subdivision, 3 Burrai Place, Yass

Summary

To present a request for a review of determination of Development Consent DA210063 for the subdivision at 3 Burrai Place, Yass. Specifically, the request seeks to review conditions relating to the description of the approved development, the maintenance responsibility period for the development on the open space, and the conditions relating to heavy vehicle movements. The review request received two objections. Amendments to the conditions of Development Consent are recommended.

RESOLVED that :

1. The description of the approved development on the Development Consent be amended to be a 58 lot subdivision (including an open space lot and a future development lot) in order to correct the administrative error

2. The maintenance responsibility period for the developer be reduced from five years to 12 months from the date of the issue of a Subdivision Certificate

3. The condition relating to limits of heavy vehicle movements be deleted. The conditions relating to the traffic management component of the Construction Environmental Management Plan (CEMP) be amended to clearly set out the matters that need to be addressed. The conditions relating to hours of construction also be amended to clarify that it includes heavy vehicle movements and to clarify the construction and heavy vehicle movement hours once the current NSW COVID Development Order ceases

(Reid/Turner) 65

FOR: Councillors J Abbey, C Burgess, K Butler, A McGrath, M Reid and K Turner

AGAINST: Councillor A Cameron

At 04:23 pm Councillor Pothan returned to the Chambers.

6.4 Development Consent No DA200049E - ResidentIAl Subdivision, Isabel Drive, Murrumbateman

Summary

To present the assessment of a request to modify Development Consent DA200049 for a 101 lot residential subdivision at Isabel Drive, Murrumbateman in order to change the location of the roundabout on McIntosh Circuit which is required to be constructed. Approval is recommended.

RESOLVED that Development Consent No. DA200049E for a 101 lot subdivision at Isabel Drive, Murrumbateman be modified and the required roundabout location is moved to the intersection of Isabel Drive and McIntosh Circuit

(Burgess/Pothan) 66

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.5 Development Application No DA210271 - Subdivision, 34 Isabel Drive, Murrumbateman

Summary

To present the assessment of Development Application No. DA210271 for a 27 lot subdivision at 34 Isabel Drive, Murrumbateman. The application attracted two objections and is reported to Council due to the location of a roundabout on McIntosh Circuit which needs to be considered together with adjoining subdivision DA200049. Approval is recommended under deferred commencement.

RESOLVED that :

1. Conditional Development Consent be issued for Development Application No DA210271 for a 27 lot subdivision at 34 Isabel Drive, Murrumbateman

2. Conditions include a requirement for a roundabout to be constructed at the intersection of Isabel Drive and McIntosh Circuit

(Turner/Burgess) 67

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.6 Development Applications No. DA210228 & DA210232 - Dwelling House (Dual Occupancy) and Subdivision, 838 Murrumbateman Road, Nanima

Summary

To present the assessment of Development Applications No. DA210228 for a two-lot subdivision and DA210232 for a dual occupancy/dwelling house at 838 Murrumbateman Road, Murrumbateman. The application attracted eight submissions for the subdivision and seven submissions for the dual occupancy/dwelling house. Approval of both applications is recommended.

RESOLVED that :

1. Conditional Development Consent be issued for Development Application No. DA210228 for two lot subdivision at 838 Murrumbateman Road, Murrumbateman

2. Conditional Development Consent be issued for Development Application No. DA210232 a dual occupancy/dwelling house at 838 Murrumbateman Road, Murrumbateman

(Reid/Butler) 68

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.7 Development Application No DA200211 - Rural Subdivision, 1023 Tallagandra Lane, Gundaroo

Summary

To present the assessment of Development Application No DA200211 for two lot rural subdivision at 1023 Tallagandra Road, Gundaroo.

The application attracted one objection.

RESOLVED that Development Application No for DA200211 at 1023 Tallagandra Lane, Gundaroo be refused on the following grounds:

· The proposal does not comply with the average minimum lot size requirements contained in clause 4.1B Yass Valley Local Environmental Plan 2013

· The variation to the average minimum lot size development standard cannot be varied using clause 4.6 of the Yass Valley Local Environmental Plan 2013

(Turner/Burgess) 69

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.8 Murrumbateman Lions Club Water Tank Artwork Project

SUMMARY

The Murrumbateman Lions Club have requested Council agreement to the painting of an artwork on the Murrumbateman Reservoir.

RESOLVED that an agreement in principle for the Murrumbateman Lions Club Water Tank Artwork Project be provided and that final approval be considered after consultation with the Public Arts Committee once grants have been agreed and the design has been finalised

(Pothan/Reid) 70

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.9 Review of Council Sporting Facilities Service Levels and Usage Charges

SUMMARY

In October 2021 Council determined an audit of the service levels and user fees for all Council managed sporting facilities. The audit has been completed and is presented for consideration.

RESOLVED that :

1. Further consultation be undertaken with annualised sports ground users to understand their current site usage and service level requirements in determining annual fees and charges and that a further report be presented to Council to accurately apply fees and charges prior to setting the 2023/24 budget

2. The prescriptive sports field lights user fee charge of $10 per field per hour be applied to both annualised and casual hirers of sporting facilities for the 2022/23 Operational Plan onwards

(Turner/Reid) 71

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.10 Request to Name Walker Park Grandstand

SUMMARY

To present a request from Yass United Rugby League Football Club Inc to officially name the new grandstand at Walker Park, Yass with two members from the Yass community.

RESOLVED that :

1. The following options for the naming of the new grandstand at Walker Park placing on public exhibition:

· The naming of the new Walker Park Grandstand the “William ‘Kenny’ Bell Grandstand”, or

· The display of both William ‘Kenny’ Bell and Colin ‘Yic’ York on the Walker Park Grandstand

2. The outcomes of the public exhibition be reported to the April 2022 Council meeting

3. It be acknowledged that the naming of the new grandstand after William ‘Kenny’ Bell Council is a departure from Naming of Public Assets Policy due to the significant and longstanding contribution of Mr Bell to the Yass Sporting community, particularly for sports conducted at Walker Park

(Turner/Reid) 72

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.11 Investment and Borrowings Report - February 2022

SUMMARY

In accordance with clause 212 Local Government (General) Regulation 2005, this report provides a summary of Council’s investments as of 28 February 2022. In accordance with paragraph (1)(b), it can be certified that the investments listed have been made in accordance with the Act, the Regulations and Council’s Investment Policy.

RESOLVED that the February 2022 Investment Report be noted

(Reid/Pothan) 73

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.12 Policy Review - Councillor Expenses and Facilities Policy

SUMMARY

Good governance underpins the effective delivery of Council services to our community. Council policies are a key component of our governance framework and support the outcomes sought in the Our Civic Leadership strategic pillar within the Tablelands Regional Community Strategic Plan 2016-2036. Council policies are reviewed to ensure they remain fit for purpose. To that end, the Councillor Expenses and Facilities Policy has been reviewed to include provision for superannuation payments after 1 July 2022 to Councillors who nominate to participate. The revised policy is presented for endorsement.

RESOLVED that :

1. Contributions be made to a superannuation account nominated by a Councillor, pursuant to s254B(4)(a), starting from the financial year commencing 1 July 2022, in accordance with the provisions of s254B Local Government Act 1993

2. The amended Councillors Expenses & Facilities Policy to reflect the change in arrangements, be place on public exhibition for 28 days in accordance with s253(1) Local Government Act 1993, and be adopted if no significant submissions are received

(Pothan/Reid) 74

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.13 Policy Review - Code of Conduct

SUMMARY

Council policies are reviewed to ensure they remain fit for purpose. To that end, the Model Code of Conduct for Local Councils has been reviewed and is presented without change to Council for adoption as required by s440(7) Local Government Act 1993.

RESOLVED that pursuant to s440(7) Local Government Act 1993 the Model Code of Conduct for Local Councils in NSW be adopted

(Turner/Burgess) 75

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.14 Policy Review - Code of Meeting Practice

SUMMARY

Council policies are reviewed to ensure they remain fit for purpose. Under s360 Local Government Act 1993 Council is required to adopt a Code of Meeting Practice within 12 months of an ordinary election. To that end, the Code of meeting Practice has been reviewed and is presented for endorsement to place on public exhibition.

RESOLVED that pursuant to s361 Local Government Act 1993 Council place the Code of Meeting Practice on public exhibition for 28 days and submissions be received for 42 days, and the Code be adopted pursuant to s362 Local Government Act 1993 if no significant submissions are received

(Reid/Pothan) 76

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.15 Policy Review - Public Art Policy

SUMMARY

Council policies are reviewed to ensure they remain fit for purpose. To that end, the Public Art Policy has been reviewed to include administrative changes only. The policy is presented for adoption.

RESOLVED that the revised Public Art Policy be adopted

(Pothan/Turner) 77

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.16 Policy Review - Outdoor Eating & Signage Policy

SUMMARY

Council policies are reviewed to ensure they remain fit for purpose. To that end, the Outdoor Eating & Signage Policy has been reviewed and determined to be unnecessary.

RESOLVED that the Outdoor Eating & Signage policy be rescinded

(Reid/Turner) 78

FOR: Councillors J Abbey, C Burgess, K Butler, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Councillor A Cameron

6.17 Policy Review - Asbestos Guidelines

SUMMARY

Council policies are reviewed to ensure they remain fit for purpose. To that end, the Asbestos Guidelines has been reviewed and is presented for endorsement in accordance with s23A Local Government Act 1993.

RESOLVED that the Yass Valley Asbestos Guidelines be adopted

(Reid/Pothan) 79

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.18 Environmental Sustainability Policy and Advisory Committee

SUMMARY

To explore options for the formation and terms of reference of a Sustainability Advisory Committee, together with options for reviewing Council’s existing Environmental Sustainability Policy.

RESOLVED that :

1. A Sustainability Advisory Committee be established

2. The Terms of Reference for the Committee be adopted with the following amendments:

· To embed financial, environmental, social and cultural sustainability into Council’s operations through the continuous review of policies, projects and services offered by Council

· To take advice from all sectors of the community, and to research and propose new and innovative ways of bringing sustainability into all of Council’s policies and operations

· To make recommendations to Council on best-practice sustainability, consistent with the Community Strategic Plan

· The Committee membership to include no fewer than 7 and up to 10 community members

3. The first priority of the Committee is to review Council’s current Environmental Sustainability Policy

4. Nominations be sought for the Councillor and community positions on the Committee

(Cameron/Reid) 80

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.19 Tender Evaluation Report - Mulligans Flat Road & Nanima Road Safety Upgrades YVC.IA.53.2021

SUMMARY

This report provides advice and recommendations on the submission of tenders for the Mulligans Flat Road and Nanima Road Safety Upgrades under contract YVC.IA.53.2021.

RESOLVED that item be classified CONFIDENTIAL in accordance with Section 10A(2)(di) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied.

(Turner/Burgess) 81

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.20 Tender Evaluation Report - Arborist & Tree Removal Services (Panel Contract) YVC.IA.54.2021

SUMMARY

This report provides advice and recommendations on the submission of tenders for the Arborist & Tree Removal Services (Panel Contract) under contract YVC.IA.54.2021.

(Turner/Burgess) 82

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.21 Tender Evaluation - Murrumbateman Landfill Capping and Remediation

SUMMARY

The report provides advice and recommendations on the submission of tenders for the Murrumbateman landfill Capping and Remediation works under contract YVC.IA.01.2022.

RESOLVED that item be classified CONFIDENTIAL in accordance with Section 10A(2)(di) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

(Turner/Burgess) 83

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.22 Procurement Evaluation Report - Supply and Delivery of Truck mounted Road Suction and Broom Sweeper

SUMMARY

This report seeks approval for the recent Request for Quotation for Contract YVC - IA - 48 – 2021, Supply and Delivery of a Truck Mounted Road Suction and Broom Sweeper.

RESOLVED that item be classified CONFIDENTIAL in accordance with Section 10A(2)(di) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

(Turner/Burgess) 84

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.23 Lease of Goodradigbee Centre - Valmar Support Services Ltd

SUMMARY

To consider a written request from Valmar Support Services Ltd to continue leasing of the Goodradigbee Centre building.

RESOLVED that item is classified CONFIDENTIAL in accordance with Section 10A(2)(dii) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

(Turner/Burgess) 85

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

6.24 amendment to purchase of patching truck – late report

SUMMARY

This late report seeks council approval for change of the supplier for the purchase of a Truck Mounted Road Repair Unit (Patching Truck).

Due to supplier advising that they are unable to hour the previous quote to supply and deliver this item of plant as per Council resolution no: 22, 27 January 2022

RESOLVED that item I classified Confidential in accordance with Section 10A(2)(di) of the Local Government Act 199, which permits the meeting to be closed to the public for business relating to commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

(Turner/Burgess) 86

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

7. Notice of Motion

Nil

8. Questions with Notice

Nil

9. Minutes and Recommendations of Council Committees

9.1 Minutes of the Local Rescue Committee and Local Emergency Management Committee held on 22 February 2022

RESOLVED that the minutes of the Local Rescue Committee and Local Emergency Management Committee meetings held on 22 February 2022 be noted.

(Burgess/Pothan) 87

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

9.2 Minutes of the Coppabella Wind Farm Consultative Committee held on 2 December 2021

RESOLVED that the minutes of the Coppabella Wind Farm Consultative Committee meeting held on 2 December 2021 be noted.

(Turner/Burgess) 88

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

9.3 Minutes of the Country Mayors Association held on 11 March 2022

RESOLVED that the minutes of the Country Mayors Association AGM and General Meetings held on 11 March 2022 be noted

(Reid/Cameron) 89

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

9.4 Minutes of the Traffic Management Committee held on 16 March 2022

RESOLVED that the minutes of the Traffic Management Committee meeting held on 16 March 2022 be noted and adopt the following recommendations:

1. Road Closures Anzac Day 2022 – Yass

· That the Yass 2022 Anzac Day Road closures and associated traffic management be support

· That Council arrange public notification of the road closures and write advice the NSW Ambulance Services and NSW Fire and Rescue

2. Road Closures Anzac Day 2022 – Binalong

· That the Binalong 2022 Anzac Day Road closures and associated traffic management be support

· That Council arrange public notification of the road closures and write advice the NSW Ambulance Services and NSW Fire and Rescue

3. Road Closures Anzac Day 2022 – Sutton

· That the Sutton 2022 Anzac Day Road closures and associated traffic management be support

· That Council arrange public notification of the road closures and write advice the NSW Ambulance Services and NSW Fire and Rescue

4. Road Closures Anzac Day 2022 – Gundaroo

· That the Gundaroo 2022 Anzac Day Road closures and associated traffic management be support

· That Council arrange public notification of the road closures and write advice the NSW Ambulance Services and NSW Fire and Rescue

5. 2022 Sutton Public school – Cross Country

That the 2022 Sutton Public School Cross Country event be supported

(Abbey/Cameron) 90

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

10. Confidential Matters

RESOLVED that pursuant to Section 10A of the Local Government Act, 1993 the following items on the agenda be classified as CONFIDENTIAL and considered in the Closed Meeting of Council in accordance with Section 10A(2) of the Local Government Act for the reasons as specified:

10.1 Tender Evaluation Report - Mulligans Flat Road & Nanima Road Safety Upgrades YVC.IA.53.2021.

Item 10.1 is confidential in accordance with section s10(A)(2)(di) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

10.2 Tender Evaluation Report - Arborist & Tree Removal Services (Panel Contract) YVC.IA.54.2021.

Item 10.2 is confidential in accordance with section s10(A)(2)(di) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

10.3 Tender Evaluation - Murrumbateman Landfill Capping and Rehabilitation

Item 10.3 is confidential in accordance with section s10(A)(2)(di) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

10.4 Procurement Evaluation Report - Supply and Delivery of Truck Mounted Road Suction and Broom Sweeper

Item 10.4 is confidential in accordance with section s10(A)(2)(di) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

10.5 Lease of Goodradigbee Centre - Valmar Support Services Ltd

Item 10.5 is confidential in accordance with section s10(A)(2)(di) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

10.6 Amendment to Purchase of Patching Truck – Late Report

(Turner/Burgess) 91

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

Closed Council commenced at 5.02 pm.

10.1 Tender Evaluation Report - Mulligans Flat Road & Nanima Road Safety Upgrades YVC.IA.53.2021.

SUMMARY

This report provides advice and recommendations on the submission of tenders for the Mulligans Flat Road and Nanima Road Safety Upgrades under contract YVC.IA.53.2021.

RESOLVED that :

1. The tender submitted by Lentro Earthworks Pty Ltd under the Mulligans Flat Road Safety Upgrades portion be accepted for a total cost of $621,731.58

2. The remainder of the grant funding for Mulligans Flat Road be expended on additional safety works on Mulligans Flat Road using the tendered unit rates

3. The tender submitted by Hewatt Civil Pty Ltd under the Nanima Road Safety Upgrades portion be accepted as per the unit rates in the submission to a total value not exceeding the grant funding

(Burgess/Reid) 92

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

10.2 Tender Evaluation Report - Arborist & Tree Removal Services (Panel Contract) YVC.IA.54.2021.

SUMMARY

This report provides advice and recommendations on the submission of tenders for the Arborist & Tree Removal Services (Panel Contract) under contract YVC.IA.54.2021.

RESOLVED that :

1. The tenders submitted by the following organisations allow for the formation of a panel contract for arborist and tree removal services within the Yass Valley Local Government Area

2. The panel be comprised of the following companies:

· CJ & MM Beck Tree Removal Specialists

· Rirukatomy Pty Ltd

· Muru Mittigar Limited

· O’Brien’s Tree Services

(Abbey/Reid) 93

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

10.3 Tender Evaluation - Murrumbateman Landfill Capping and Rehabilitation

SUMMARY

This report provides advice and recommendations on the submission of tenders for the Murrumbateman Landfill Capping and Rehabilitation works under contract YVC.IA.01.2022.

RESOLVED that the tender submitted by Complete Civil Pty Ltd under the Murrumbateman Landfill Capping and Rehabilitation Tender be accepted for a total cost of $152,760.00 Excl GST

(Burgess/Reid) 94

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

10.4 Procurement Evaluation Report - Supply and Delivery of Truck Mounted Road Suction and Broom Sweeper

SUMMARY

This report seeks approval for the recent Request for Quotation for Contract YVC - IA - 48 – 2021, Supply and Delivery of a Truck Mounted Road Suction and Broom Sweeper.

RESOLVED that :

1. The Quote submitted by Bucher Municipal PTY LTD under the Contract YVC – IA – 48 – 2021 be accepted for a total cost of $342,337.56 ex GST

2. An additional allocation of $2337.56 from the Plant reserve this financial year. (refer March 2022 Quarterly budget adjustment)

(Abbey/Reid) 95

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

10.5 Lease of Goodradigbee Centre - Valmar Support Services Ltd

SUMMARY

To consider a written request from Valmar Support Services Ltd to continue leasing of the Goodradigbee Centre building.

RESOLVED that :

1. The Goodradigbee Centre be leased to Valmar Support Services Ltd for 4 years including an option for two 2 year extensions

2. The rent be determined at $550 per week (GST Inclusive) with annual CPI increases

(Turner/Pothan) 96

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

10.6 AMENDEMENT TO PURCHASE OF PATCHING TRUCK – LATE REPORT

SUMMARY

This late report seeks council approval for change of the supplier for the purchase of a Truck Mounted Road Repair Unit (Patching Truck).

Due to supplier advising that they are unable to honour the previous quote to supply and deliver this item of plant as per Council resolution No: 22, 27 January 2022.

RESOLVED that:

1. The purchase from Ausroads Systems Pty Ltd for a Patching Truck at a cost of $474,506 excluding GST b aproved

2. An additional allocation of $7,088 from the Plant Reserve for the purchase

(Pothan/Reid) 97

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

RESOLVED that the meeting move into Open Council

(Turner/Reid) 98

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

Open Council resumed at 5.23 pm.

RESOLVED that the recommendations in Closed Council be adopted

(Turner/Burgess) 99

FOR: Councillors J Abbey, C Burgess, K Butler, A Cameron, A McGrath, C Pothan, M Reid and K Turner

AGAINST: Nil

The meeting closed at 5.24 pm.